Clerical Support Specialist

**Seeking an Adventurous Clerical Support Specialist!**

Become a part of the energetic team at Paul Logistics, a trailblazing trucking company celebrated for its cutting-edge transportation solutions. At Paul Logistics, we're dedicated to delivering top-notch service, fostering innovation, and prioritizing teamwork in the transportation sector. If you're eager to carve out your niche in a company that values your unique skills and creativity, then we welcome you to hop on board our crew!

**Join the Adventure:**

Join our team of transportation trailblazers, we want to hear from you! Dust off your compass, buckle up and get ready for the ride of a lifetime. Apply today and let the adventure begin!

**The Role:**

We're currently on the lookout for a dynamic Clerical Assistant to join our Accounting Department. As an integral part of our team, you'll play a crucial role in keeping our operations running smoothly. This position offers the opportunity to provide vital support across various functions, including Driver Payroll and Accounts Payable. We're seeking someone versatile, motivated, detail-oriented, and flexible, capable of efficiently handling diverse tasks and ensuring the seamless operation of our business.

*What your position entails*

• Assist with processing driver payroll, including verifying timecards, calculating hours worked and miles, and ensuring accurate payment.
• Collaborate with the Payroll Department to resolve any discrepancies or issues related to driver pay.
• Provide administrative support to the Accounts Payable team, including data entry, invoice processing, and vendor communication.
• Assist in reconciling vendor statements and resolving payment discrepancies.
• Maintain organized records of driver payroll and accounts payable transactions.
• Prepare and distribute reports as required by management or other departments.
• Serve as a point of contact for inquiries related to driver payroll and accounts payable, providing excellent customer service to internal and external stakeholders.
• Assist with miscellaneous administrative tasks as needed, specifically related to functions within the Accounting Department, such as processing monthly credit card reports.
• Collaborate with team members to ensure efficient workflow and adherence to deadlines.

**Who Will Thrive in this Role:

• Outgoing and hardworking individuals who are willing to surpass expectations for their team and consistently go the extra mile.
• Relationship Cultivators: Individuals who possess a natural ability to build strong connections with stakeholders and colleagues, recognizing the significance of nurturing these relationships.
• They are motivated by the opportunity to contribute to a shared vision and make a meaningful impact in a larger context.
• Risk-takers who embrace challenges and can make swift decisions thrive in an environment that encourages innovation, adaptability, resilience and prioritizes integrity, and demonstrates a commitment to upholding ethical standards.

**Perks & Benefits That Will Make You Smile:**

???? Professional Development Galore: Elevate your skills and soar to new heights with endless opportunities for growth and learning.

???? Fun-Filled Team Events: From epic game nights to thrilling team outings, get ready to make memories that will last a lifetime!

Free Snacks, Coffee, and Endless Laughter:** Fuel up with tasty treats, caffeine kicks, and plenty of chuckles. Plus, indulge in unlimited espressos for that extra boost of energy! ??????

???? State-of-the-Art Facilities: Step into sleek, contemporary workspaces featuring the latest tech gadgets and tools to boost your productivity, and don't forget to check out our new Gym for a sweet workout session! ????????????

Attributes for Success as a Clerical Assistant Specialist*

• Detail-Oriented: Ability to meticulously verify timecards, mileage, and reimbursements for driver payroll, ensuring accurate payment and promptly identifying and resolving any discrepancies.
• Efficiency: Dive into accounts payable tasks with confidence and proficiency, processing invoices, and coding expenses as accurately and efficiently as necessary.
• Accuracy: Become a master matcher, ensuring invoices align perfectly with purchase orders and packing slips to maintain precise financial records.
• Speed and Precision: Enter invoices and expense transactions into the accounting system swiftly and accurately, demonstrating agility and accuracy.
• Administrative Excellence: Provide top-notch administrative support to the Accounting Department, handling tasks ranging from filing to fielding phone calls with professionalism and efficiency.
• Collaboration: Team up with leadership to ensure seamless coordination and support across departments, fostering a collaborative work environment.
• Communication Skills: Receive and respond to all calls from carriers concerning accounts payable, demonstrating clear and effective communication to address inquiries and resolve issues.
• Diligence: Follow standard processes to audit all freight and miscellaneous invoices for accuracy on a daily and weekly basis, ensuring compliance with company protocols.
• Relationship Building: Maintain positive relationships with the company's carriers, understanding their needs, and effectively communicating with them to facilitate smooth operations.
• Problem-Solving: Locate bills of lading for customers, carriers, and the sales team, and reconcile any errors found with a proactive and solution-oriented approach.
• Claims Management: Prepare all necessary documentation and submit claims promptly, update the claim database, and inform the Accounting Manager of the filed claim for timely resolution.

By embracing these qualities, a Clerical Assistant Specialist can adeptly navigate the intricacies of Driver Payroll and accounting, thereby providing outstanding value to clients and stakeholders.