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Real Estate Administrative Assistant

The Dulcie Crawford Group

Posted on: 19 Mar 2024

Job Location: Henderson, US

Job Description:

Full-Time Administrative Assistant - Must be available to work in an office Monday - Friday, Saturdays twice a month.

Small and highly productive Real Estate Group looking for a Real Estate Assistant. We are looking for someone driven and eager for this chance to work and learn the Real Estate Industry from a Top Producing Real Estate Team. This is a fun and fast-paced work environment, that requires a motivated individual that is quick to learn and resourceful.

Huge chance to assist with daily office operations bookkeeping and project management.

The perfect candidate will be able to work approximately 30-40 hours a week and 2-3 Saturdays each month. The training period will be fewer hours until probation ends, then 40-45 work weeks will begin. We need a sharp dedicated person for a career in the Real Estate Industry, a fast learner with a flexible schedule, and someone who works efficiently under pressure. It is required that you know how to do Spreadsheets, and the Google Office Suite and a bonus is they have basic marketing such as MS Publisher, and Adobe Suite skills.

Applicants must upload their resumes and complete the assessment for the office skills proficiency test before they attempt to schedule an interview, use email and this Wizehire portal to communicate for applications and interview scheduling. We will contact you if we are ready for a basic phone interview as the first step. Please be ready to supply your job references during the job interview and any relevant contact information.

Compensation: $16 - $18 hourly, plus bonus structure available.

Responsibilities:
Communications management through Google Suite including Spreadsheets, Email, IM, and Text messages
Understanding Transaction Software Coordination is a huge Bonus
Google Suite product knowledge and aptitude are a must, plus Cloud-based filling and storage such as DropBox
Listing Coordination and field services duties for Team Listings and Pre-listings
Assist with invoices and bills for business and personal to be paid, and filed according to DCG Bookkeeping protocols
Scanning and archiving on Google Cloud and paper filing and archiving
Assist with scheduling and Confirmations of Team leader's Google Calendar appointments
Multiple projects to be assigned and keep track on Google Spreadsheets
Organizing the office supplies and legal materials
General personal assistant duties, travel, and Banking errands may apply
Special project management per directed by the team leader
Daily Bookkeeping for personal and business and TC Documents Management for RE Sale files
Performing bill payments, spreadsheet management
Field Services Management (May be Off Site) of Team listings including assisting with staging duties prior to Go-live status
Assist with team payroll duties and HR hire protocols and duties
Assist with HR management duties with the unemployment department and other state and federal Government affiliates, with communications to the Company CPA and Bookkeeper
Filling the invoices and receipts for DCG and other business entities, etc.
Assist with Open House and Showing feedback reports on Google Team Spreadsheets

Qualifications:
Transactional or Listing Coordination would be beneficial but not required, as well as possible past Paralegal or Administrative Law experience
Bookkeeping experience a bonus, (experience in QuickBooks is Not required but helpful) Google online Spreadsheets programs experience
Proficiency in Gmail/Google Docs/Google Sheets/Google Drive, Dropbox, SLACK IM Channel Communications, Microsoft Word, Publisher, Adobe Acrobat, Skyslope, FUB /CRM Software, and Cloud-Based preferred
Typing skills - min 45 WPM and tech-savvy with Google and Microsoft product Excel/Google Sheets a must
Must have reliable transportation to commute to run errands with auto/gas reimbursement included
Able to work independently on project assignments, and or work in a team projects environment
Ability to take detailed notes, follow directions, stay on task, and complete assignments on time using IM-type communications such as SLACK vs Email
Some heavy lifting is required (up to 30lbs)
Candidates with a spreadsheet (Google Sheets), Adobe, and Legal background, are given the highest priority
Preferred that you have flexibility with your Work Schedule, As candidate learns the position their responsibility and hours will increase over time, after the Probation period
Ability to effectively communicate with the entire DCG team, and ability to follow up on tasks until they are completed

About Company:
The Dulcie Crawford Group is a top-producing Real Estate group. We share Dulcies steadfast commitment to top-quality customer service and marketing for her listing clients. We are a team of Real Estate experts, with a working focus in Henderson and the Las Vegas Valley.

The Dulcie Crawford Group consistently ranked in the Top 100 Agents for the LV residential real estate market.

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