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Administrative Assistant

MyGwork

Posted on: 28 Mar 2024

Job Location: Needham, US

Job Description:

This inclusive employer is a member of myGwork the largest global platform for the LGBTQ business community. Every great story has a new beginning, and yours starts here. Welcome to Warner Bros. Discovery the stuff dreams are made of. Who We Are When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Warner Bros. Games Boston is a Warner Bros. Games development studio focused on creating free-to-play games for mobile platforms. The studio is utilizing its extensive expertise in creating persistent online worlds that foster powerful social gaming communities to develop its hit mobile game, Game of Thrones: Conquest. Founded in 1994, Warner Bros. Games Boston is focused on creating free-to-play games for mobile platforms. We utilize our extensive expertise in creating online worlds that foster powerful social gaming communities to develop our mobile titles, including Game of Thrones : Conquest. Your New Role The individual in this role will assist the local team with a variety of duties and to provide general administrative support for the studio. This position is onsite, Mon-Fri, at the company's Needham location. Your Role Responsibilities Represent the Studio with a great first impression for visitors and newcomers Build strong relationships with staff and regular visitors Actively engage with and assist in the planning and execution of staff morale events (including idea generation, vendor and venue research, ordering supplies, RSVPs, day of support, and payment assistance) Partner with HR in the new hire onboarding process Support the WB Games team by helping organize weekly meetings; book travel; fill out expense reports; order team lunches; and keep office supplies stocked Oversee the upkeep and stocking of all kitchen and common area supplies; including but not limited to beverages, dry goods, fruits, snacks and other as needed items & goodies Partner with the finance team in the monthly preparation of Purchasing Card reconciliations Work with Vendors to maintain up-to-date, accurate vendor data (including Address, Contact Info, Bank Info, Payment terms, Payment status, etc.) Provide studio wide administrative support as needed Qualifications & Experience Work with Vendors to maintain up-to-date, accurate vendor data (including Address, Contact Info, Bank Info, Payment terms, Payment status, etc.) Provide studio wide administrative support as needed 0-2 years of administrative experience Proficiency with MS Office including Outlook, Excel, Word and PowerPoint Excellent written and verbal communication skills Ability to organize information in a clear and concise manner Solid Project Management skills, ability to manage multiple priorities Self-motivated with demonstrated initiative and ability to work independently Ability to adhere to confidentiality requirements and protection of sensitive data The Nice to Haves Event planning experience is a plus How We Get Things Done This last bit is probably the most important Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview. The Legal Bits Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadminwbd.com.

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